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Outlook 2016 Email Setup Guide

Have a different version of Outlook?  Using Windows Mail? 
Click here for Outlook 2007 setup guide
Click here for Windows 10 Email setup guide

This procedure can also be used to configure email on your mobile phone. 
Use the "Manually Configure" option on your phone's email setup procedure, and skip to Step 4 below.

Step 1. Open Outlook 2016, click on the File tab, click Account Settings

Click "Add Account"

Step 2. Choose "Manual Setup:

Step 3. Choose "POP", and click Next.

Step 4. Fill in the form as shown below, using your email information:

In the Your Name box, type your full name, like 'Bob Jones'
In the Email Address box, type your full email address.
Make sure you choose POP3 as the Account Type:

Email Address: you@yourdomain.com
User name: you@yourdomain.com
Password: **********
Incoming (POP3) Server: mail.yourdomain.com
Outgoing (SMTP) Server: mail.yourdomain.com

Do NOT use SPA, SSL, or any sort of encryption:
Require logon using Secure Password Authentication (SPA)?: Unchecked

Step 5. Click the "More Settings" button, to set the server configuration.

Click the Outgoing Server tab, and check the boxes as shown below:

My outgoing server (SMTP) requires authentication: Checked
Use the same settings as my incoming mail server? Checked

Step 6. Click the "Advanced" tab, and ensure that the Incoming and outgoing port numbers are set as shown below, and that the "Leave a copy of messages on the server" box is left unchecked.

If this box is checked, then your server inbox will fill up over time, and you will stop receiving mail when you exceed your server inbox capacity limit of 50MB. 

Incoming server port (POP3): 110
Outgoing Server port (SMTP): 587
Leave a copy of messages on the server: Unchecked

Click OK when done.

Step 7. Once back to the "Add Account" screen, click the "Test Account Settings" button, to verify your setup is complete, and then click Next.

Testing Account Settings:

Your setup is complete.

Step 8: If you need to get back to the configuration screens, go to the File tab, click Account Settings>Account Settings, and that will take you to Step 4:

If you are setting up a mobile phone, use the same settings as shown above, and make sure you configure it so the messages you delete from the phone are also deleted from the server.

You will need to manually configure the mail account info on your phone, as the automatic setup wizards on most mobile phones will not work.

Have a different version of Outlook?  Using Windows Mail? 
Click here for Outlook 2007 setup guide
Click here for Windows 10 Email setup guide

Need more assistance? Contact Us or call 253-380-4100.


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